Message Writing: Format | Topic | Example | Tips | FAQs

Message writing is one of the most formal types of writing that usually practice as part of the senior school curriculum. A straightforward and simple vocabulary is recommended while drafting a message. Short and to-the-point messages are always essential elements of message writing.

Beep, beep! The phone rings, and there is the message. You must have sent and received thousands of messages but imagine that you have ever wondered about the details of a message. We will introduce you to the tips and techniques for writing a proper letter.

Skill of Message Writing:

A message is an oral or written information that is concise. A hand-written note or text message is forwarded by different means if a person cannot directly communicate with the receiver. However, a voice note is an example of an oral statement.

The previous topic which is needed to be focused on should be merged with preciseness and plainness. It helps in decoding the data efficiently. A message can be composed as well as can be delivered through phone calls. A message ought to be formal or informal related to its condition. There is a proper way to write a letter, which you can be written in a rectangular or square box comprising a word limit of 50-70 words.

Short Message Writing
Courtesy: DiRi Talents Associates

 

FORMAT OF MESSAGE WRITING

A proper format must be followed while composing a formal and informal message and conveying it to another person. The requirement for a standard letter is politeness. However, a casual attitude can be adopted while writing an informal message. Still, that casualness should be easily understandable. The ingredients for the format of formal message writing are given as follows:

  1. Heading of message
  2. Date and time
  3. Greeting
  4. Body of message
  5. Name of the sender

The format of a message is by first composing “Message” in capitals. The same is written in line. The purpose behind this is to get the attention of the person to whom you will convey the message. The date is given in an extended manner and is placed on the left-hand side.

Message Writing: Format, Sample, FAQs
Courtesy: DiRi Talents Associates

 

Specifying the time to show an intelligent usage of available space is always suggested. It is imperatively essential to keep the pursuer in the loop before the composition of the body of the message, which is considered a fundamental substance. The main objective of a message is to transfer all the data to an individual you cannot be contacted. The body of the message should be attractive and concise. Do not make long sentences. It can lead to boredom. Once you have done with the body of message, it is suggested to notice your name, whether it is on the left-hand side of the page or not.

EXAMPLE OF MESSAGE WRITING

Let’s have an example of how to write a message within the limit of 50 words.

Example: You are a lawyer. You may receive a call from your senior that you have to appear before the Sessions Judge tomorrow as he will be out of the city. He also conveys that you should reach the Courts early. Keeping this in mind, write a message containing not more than 50 words.

Message:

Senior Lawyer: Hello, I hope you are doing well.

Junior Lawyer: I am doing well.

Senior Lawyer: I just wanted to convey that I will be out of town tomorrow, so reach in time as you have to appear before the Sessions Judge.

Junior Lawyer: Sure, I will be on time.

TIPS TO WRITE A MESSAGE

Here are some of the information for writing a message.

  1. The use of reasonable language is essential. Confounding and mystifying, coupled with waffle language, could be problematic for the receiver.
  2. Keep the word limit to 50.
  3. Avoid additional data; the message should be plain, simple, and directly addressed.
  4. It is recommended to make a plan in your mind as to how you have to send the message. It is always suggested to make a record of your messages.
  5. Language should be easily understandable and straightforward.
  6. Try to avoid long sentences in the body of the message.
  7. It would be best if you adopted an indirect path.

Recommended: IELTS Writing Tips & Strategies 

MESSAGE WRITING – Related FAQs

Let’s have answers to some Frequently Asked Questions about message writing. These are as follows:

Question 1: which format should be adopted for message writing?

Answer: A proper format should be followed by the recipient’s name, time, date, and name of the sender compulsorily.

Question 2: How can a good message be composed?

Answer: Good messages are correct, specific, short, and straightforward. It should be comprehensive but concise, giving complete information. No information should be left out. It should be to the point and thorough.

Question 3: How is a telephonic message written?

Answer: The rightful person should always be addressed if a call is received on behalf of another person. For example, the phrases like “Ms. ______ called today” and “Mr. ______ was asking about you today.”

Question 4: What are the tips for writing a professional message?

Answer: The following points should be kept in mind while writing a professional message:

  1. Start by greeting the other person
  2. Explain the reason for writing
  3. Write a concise message and be specific
  4. Mention the time and date at the top of the message
  5. Close the message with thankfulness

 

Leave a Comment